Executive Assistant - Global Investment Firm, Berlin

An exciting opportunity has arisen for a highly skilled Executive Assistant to support a senior leader at a globally renowned investment firm. This role is based in Berlin and requires a proactive, highly organised individual who thrives in a fast-paced, international environment.

As an Executive Assistant, you will provide high-level support to a Managing Director and Head of Europe, working in close collaboration with another Executive Assistant to ensure seamless operations. This is a dynamic and varied role that requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities across different time zones.

Key Responsibilities:

• Proactively manage complex calendars, scheduling across global time zones.
• Coordinate international travel, preparing detailed itineraries.
• Manage correspondence, emails, and high priority matters efficiently.
• Act as a liaison with Board Members, Founders, and key stakeholders.
• Support event planning, from internal meetings to high-profile networking events.
• Handle confidential documents and financial reports with discretion.
• Ensure smooth integration between business and personal commitments.

What We’re Looking For:

• Ideally 5+ years of EA experience in a fast-moving, high-pressure environment
• Fluency in English and German (written and spoken)
• Strong project management and problem-solving skills
• Exceptional communication and interpersonal abilities
• High attention to detail and the ability to manage multiple priorities
• Tech-savvy with proficiency in Google Suite and CRM tools
• A proactive, resourceful, and adaptable approach to work

This role requires a minimum office presence of three days per week in Berlin.