EA to CEO & CFO / Office Manager - FinTech, City

Our client, a fast-growing international fintech company, is seeking a proactive and highly organised Executive Manager / Office Manager to support its continued growth (3-4 days in office).

Since its acquisition two years ago, the company has scaled rapidly, with a global team of 75 across London, Europe, the Middle East, and Asia. This is an exciting opportunity to join a dynamic, high-performing environment.

This new and pivotal role combines Executive Assistant duties for the CEO and CFO with Office Management and HR Administration responsibilities.

An excellent opportunity for someone bright, engaging and enthusiastic - ready to shape the role and make it their own!

Key Responsibilities:

Executive Assistant to the CEO & CFO:

• Provide high-level administrative support, including complex diary management and scheduling across multiple time zones.
• Prepare materials for executive meetings, presentations, and reports.
• Manage sensitive information with the utmost discretion.
• Coordinate domestic and international travel, including detailed itineraries and logistics.
• Assist with ad-hoc projects, strategic tasks, and research as needed. 

Office Management:

• Oversee daily office operations to ensure an efficient, well-run environment.
• Manage office supplies, equipment, and vendor relationships to maintain cost-effectiveness and quality.
• Liaise with building management and service providers to coordinate office maintenance.

HR Administration:

• Maintain accurate employee records and manage HR databases (BambooHR).
• Support onboarding and offboarding processes to ensure a seamless employee experience.
• Assist with internal HR processes, including absence tracking, benefits administration, and policy updates.
• Help organise team events, training sessions, and employee engagement activities.

What We’re Looking For:

• Proven experience in executive support and office management roles.
• Strong organisational and multitasking skills, with the ability to prioritise effectively.
• High attention to detail and a proactive, problem-solving approach.
• Excellent communication and interpersonal skills, with the ability to build strong relationships at all levels.
• A high level of discretion and professionalism when handling confidential information.