Office Coordinator - Newly Created Role, Boutique Finance - Piccadilly

Exciting opportunity to join a high-performing, collaborative team in a dynamic and growing boutique financial services firm based in Piccadilly Circus.

We are seeking an Office Coordinator to join a wonderful team in a newly created position, designed to support the smooth running of the office and provide administrative support internally.

This is an exceptional opportunity to join a prestigious and well-established investment firm that values teamwork, innovation, and a supportive culture. The firm is known for its strong reputation, collaborative environment, and commitment to excellence.

Responsibilities will include:  

• Ensure the day-to-day operations of the office run seamlessly, including liaising with suppliers, managing office supplies, and maintaining a professional workspace.
• Assist senior leadership with scheduling, travel arrangements, expenses, and general administrative tasks.
• Organise internal and external meetings, book venues, and oversee logistics for team events, client meetings, and offsites.
• Act as point of contact for internal teams, external partners, and service providers, ensuring smooth communication and coordination.
• Work with external vendors to maintain office facilities, coordinate IT support, and ensure a productive work environment.
• Help identify and implement ways to enhance office efficiency and improve internal processes.

What We’re Looking For:

• Experience in office coordination, administration, or executive support within a corporate or professional services environment.
• Exceptional organisational skills with the ability to multitask and prioritise in a fast-paced setting.
• Strong communication and interpersonal skills, able to engage confidently with stakeholders at all levels.
• A proactive and problem-solving mindset, with a keen eye for detail and process improvement.
• Ability to work independently while also being a team player in a highly collaborative environment.
• Discretion and professionalism when handling confidential information.