Team Assistant - Communications Firm, Mayfair

Our client, a fast-growing strategic communications firm based in Mayfair, is looking for a meticulously organised and enthusiastic Team Assistant / Office Assistant to join their busy and driven team. 

This well-established and expanding corporate PR firm works across a diverse range of international clients and manage complex strategies for them. Environment is hard-working, fast paced with an upbeat culture and tight-knit team who work closely to support each other.

Reporting to the EA / Office Manager, this role is an excellent opportunity for someone looking to build a career in office and organisational support. We are looking for a proactive individual who enjoys being the go-to person and consistently brings a positive, can-do attitude to their work.

NB. We are open to looking at Part Time candidates for this role too

Responsibilities will include: 

• Maintain and provide a first-class level of organisational and administrative support 
• PA support to Co-Founder & Directors 
• Assisting with the onboarding/offboarding of staff 
• Providing IT support to the team (in conjunction with external IT provider) 
• Welcoming and providing general support to clients/visitors 
• Monitoring and ordering supplies of office stationery 
• Point of contact for booking travel and processing visas for the team 
• Managing and updating the CRM system regularly 
• Liaising with the Finance team to collate company receipts and sharing invoices 
• Acting as EA to the CEO when the Office Manager is on annual leave 
• Ad hoc support to the team, including administrative assistant on projects and accounts including Events, Marketing, Research, HR/Recruitment

What we are looking for: 

• Polished individual with relevant experience working in an office environment, ideally 2 years 
• Impeccable written and spoken English 
• Meticulously organised and proactive
• Able to deal with ambiguity, is solutions-focused, and to think on your feet 
• High degree of personal integrity, and initiative
• A manner which is professional, discrete and inspires trust 
• Collaborative, flexible and adaptable 
• A positive attitude with a good sense of humour 
• Someone who is quick to learn in a fast-paced environment 
• Sound knowledge of MS Office

Hybrid 3:2